xFanatical Foresight Product Updates Version 4.13.0

Introduction

We’re excited to announce the release of xFanatical Foresight v4.13.0! This update brings powerful new templates and actions to help you automate even more of your Google Workspace workflows. With enhancements to existing actions, improvements in clarity and usability, and important fixes, this release makes it easier than ever to streamline administration tasks and boost productivity.

New features

7 new templates

• [Template] Daily Standup Reminder in Google Chat
  
  Daily Standup Reminder is a helpful practice for teams to maintain alignment and boost productivity. Especially in agile environments, daily standups are essential for sharing progress, identifying blockers and setting goals for the day. Remembering to initiate or join these meetings consistently can be a challenge, particularly for hybrid teams. Automating the daily standup reminder in Google Chat ensures that all team members receive timely notification to update their daily tasks, reducing missed updates and regulating the culture of regular communication and collaboration across the organization.
  Learn more in  Daily Standup Reminder in Google Chat.
  
• [Template] Bulk delete Google user profile photos
  
  Bulk deleting user profile photos in Google Workspace is a crucial administrative task for organizations to enforce privacy, reset branding or comply with internal policies. Profile photos, while helpful for recognition, may become outdated, inconsistent or inappropriate over time—especially in large organizations. Manually removing profile pictures for hundreds of users can be error-prone and exhausting for IT teams. Automating this process streamlines management, ensures uniformity across the organization and removes unwanted images from key services like Gmail, Google Calendar and Google Meet.
  Learn more in  Bulk delete Google user profile photos.
  
• [Template] Schedule bulk user suspension in an organizational unit
  
  In Google Workspace, there are times when many users in a specific Organizational Unit (OU) need to be suspended such as during employee offboarding or the end of a school term. Doing this manually takes a lot of time and can lead to mistakes. Scheduling suspensions in advance not only saves time but also gives IT teams peace of mind, knowing accounts will be deactivated at the right time without the last-minute scramble.
  Learn more in Schedule bulk user suspension in an organizational unit.
  
• [Template] Bulk transfer ownership of Google groups
  
  Bulk transferring ownership of Google Groups is an important administrative task for organizations undergoing team restructuring, employee offboarding or role transitions. In large organizations, managing group ownership one by one can be time-consuming and error-prone, especially when dealing with hundreds of groups. Without proper ownership, groups may become inactive, leading to communication gaps and administrative confusion. Automating the transfer process helps IT teams ensure every group has the right owner, streamlines group management and maintains continuity in collaboration.
  Learn more in Bulk transfer ownership of Google groups.
  
• [Template] Bulk update Google user profile photos
  
  Bulk updating user profile photos in Google Workspace is an important administrative task for organizations looking to maintain a consistent and professional brand identity. Profile photos play a key role in fostering better communication and recognition across teams, especially in remote or hybrid environments. However, manually updating profile pictures for hundreds of employees can be tedious, error-prone and time-consuming for IT administrators. Automating this task ensures efficiency, consistency and a polished company image across all Google Workspace services like Gmail, Calendar and Google Meet.
  Learn more in Bulk update Google user profile photos.
  
• [Template] Document Merge: Automate Generation of Personalized Documents
  
  Document merge is a powerful tool for generating personalized documents in bulk with minimal effort. Instead of manually creating individual files for each recipient, administrators or users can use a document template combined with a data source, such as a spreadsheet, to automatically generate customized documents like certificates, NDA, contracts or onboarding forms. This approach greatly improves efficiency and personalization of documents.
  Learn more Document Merge: Automate Generation of Personalized Documents.
  
• [Template] Automated email alias for new Google Workspace users
  
  Creating email aliases is a common practice in businesses to support flexible communication and enhance privacy. Typically, when a new employee joins, they’re given a primary email address in the format of [email protected]. Alongside this, many organizations also assign a shorter alias like [email protected] or [email protected] to the same user.
  However, manually setting up these aliases for every new user can become a repetitive and time-consuming task for IT administrators, especially in growing organizations. That’s where automation comes in. By automating the creation of email aliases, businesses can ensure consistent formatting, reduce manual errors and streamline user onboarding in Google Workspace.
  Learn more: Automated email alias for new Google Workspace users.
  

New actions

• Upload file to Drive action. This action uploads an interim PDF file (or other file types in the future releases) generated from xFanatical Foresight to a designated Google Drive folder.
  
  
• Change text case action. This action converts text cases to Title Case, UPPER CASE, lower case, Sentence case etc. This is helpful for professional writing, e.g. changing all email addresses to lowercase.
  
  
• Get part of text action. This action extracts a portion from a text at given positions, e.g. get the initial from a person's last name.
  
  
• Export Google Doc as PDF action. This action exports a Google Document as a PDF file, similar to the File > Download > PDF Document (.pdf) in Google Docs.
  
  

Enhancements to existing actions

• Supports variables in the Create user action mapping to the provided field data to save time from setting the same data in subsequent actions.
  
  
• Supports New file name field for the action Copy Google Drive file. When you copy a Google Drive file, instead of having the file name of "Copy of the original file name", you can specify a customizable name pattern.
  
  
• Redesigned the If action’s condition configuration experience, and support variables on the value part of a condition to enable more automation capability, such as “If a user’s last sign-in time is before 2 weeks ago”.
  
  

Bugfixes

• Fixed a rare issue that Calendar event started doesn’t trigger when deleting other events.
• Fixed Unknown error reason for the Update employee information and many other employee information related actions.
• Fixed Unknown error reason for the Suspend user action.
• Fixed an Unknown error reason in the Deprovision Chrome device, Disable Chrome device and Re-enable Chrome device actions.
• Fixed a rare issue of notification count showing negative numbers.
• Fixed a duplicate template group name issue of “Google Workspace user management automation”.
• Improved the automation log message for the Create calendar buffer events for better clarity.
• Improved the template Create user by schedule
• Updated security.
  

Conclusion

xFanatical Foresight v4.13.0 is a significant step forward in expanding automation possibilities for Google Workspace administrators. With new templates, powerful actions, and enhanced usability, this release helps IT teams reduce manual work, improve consistency, and maintain stronger security. The bug fixes and performance improvements further ensure a smoother, more reliable experience.

We remain committed to continually improving xFanatical Foresight so your organization can save time, eliminate repetitive tasks, and focus on what matters most.