Introduction

This blog explains how to move files from a Shared Drive to My Drive in Google Drive. Shared Drives are commonly used by teams or organizations to store and collaborate on files. However, there are times when you may need to transfer a file from a Shared Drive to your personal My Drive.
For example - When you want individual ownership, offline access or simply to organize files for personal use, then you can move files to your personal drive.
In this guide, you'll learn step-by-step instructions to move files smoothly, along with tips to avoid common permission issues.

Why to Move Files from a Shared Drive to My Drive in Google Drive?

Moving files from a Shared Drive to My Drive can be useful for several reasons. Shared Drives are owned by the organization, and all members can typically view or edit the contents based on their access level. However, if you need personal control over a file, such as changing ownership, managing who can access it, or working on it independently then you can move it to My Drive.

Additionally, files in My Drive are easier to manage when you're organizing your personal workflow, using them offline or backing up content. Moving files also helps when you’re leaving a team but want to retain access to specific documents.

How to Move Files from a Shared Drive to My Drive in Google Drive


Step 1: Open Google Drive

Go to Google Drive and sign in with your Google account.

Step 2: Navigate to the Shared Drive

  • In the left-hand sidebar, click on Shared Drives or Shared with me if you're not a member of the drive.
  • Open the specific Shared Drive and locate the file or folder you want to move.
    Step 2: Navigate to the Shared Drive

Step 3: Check Your Access

  • You must have at least Manager or Content manager access to move a file out of a Shared Drive.
  • If you have only Viewer or Commenter access, you won’t be able to move files.
  • Find the file or folder you want to move.
  • click the ⓘ (Info icon) at the top-right corner.
  • In the details pane, click the Manage access.
  • Check your name and the access role listed (e.g. Manager, Content manager, Contributor, Viewer, Commenter).
    In shared Drive click on Manage access

Step 4: Move the files

  • Select the file or folder you want to move by clicking on it.
  • To select multiple files, hold down Ctrl (Windows) or Cmd (Mac) and click each file.
  • Click the three-dot menu (︙) on the file and go to Organize > Move to.

Step 5: Select My Drive as the Destination

  • In the pop-up window, navigate to My Drive.
  • Choose the desired folder within My Drive or create a new one.
  • Then click Move.
    Select My Drive as the Destination

Step 5: Check the File in My Drive

Go back to My Drive to confirm the file was successfully moved.

Tips to Avoid Common Permission Issues While Moving the Files

  1. Ensure you have at least Manager or Content manager access in the Shared Drive. Without it, you won’t be able to move files out.
  2. You can only move files you own or have been given the proper permissions to manage. Files created by others may not be movable unless you’re a manager of the drive.
  3. If you're restricted from moving a file, open it and go to File > Make a copy, then save it directly to My Drive.
  4. Moving a file can break shared links or access for others. Check if your team still relies on the file before moving it.
  5. If moving isn’t necessary, consider organizing your access using folders in My Drive to avoid permission issues.
  6. If you're unsure or blocked, contact the Shared Drive manager to either move the file for you or change your access level.

Conclusion

Moving files from a Shared Drive to My Drive in Google Drive is a straightforward task when you have the right permissions. Whether you're organizing personal files, preparing for role transitions or need full control over a document, transferring content to My Drive can simplify file management. Just make sure to check your access level, follow the correct steps and use alternatives like Make a copy when needed. With these tips, you can avoid common permission issues and manage your files more efficiently.

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